Professional Document Systems Integrates Digital Imaging with New Mexico Supreme Court FACTS Case Management System
Installation at 5th Judicial Court in Roswell Opens Door for More Efficient Judicial Processes Statewide
EL PASO, TX January 19, 2005 – Professional Document Systems announced today the sale and installation of
Documentum ApplicationXtender and DocLink to the New Mexico Supreme Court located in Santa Fe, New Mexico, and the
integration of these software products to the FACTS Case management System. Professional Document Systems is the
first company to develop the integration from document imaging to FACTS, which will significantly increase
efficiency throughout the New Mexico Court System. Since 1995 Professional Document Systems (PDS) has sold
software for managing and electronic imaging of documents for its customers.
This integration marks the culmination of years of experience working with government and the court systems
in understanding how PDS could best serve the needs of their districts. “We’ve worked closely with the Judicial
Information Division to allow them easier and greater access to their critical case documents,” said Matt Bowman,
owner and President of PDS. “This integration of ApplicationXtender to the FACTS case management system is the first
complete document solution for the court system of New Mexico. They can now find any document in seconds directly
from their FACTS system instead of spending hours searching through all of their files.”
5th Judicial Needs Improved Access to Water Rights Cases
The 5th Judicial Court in Roswell was drowning in paperwork generated by pending water rights cases, some
which are more than 40 years old. With over 250,000 pages of documents pertaining to these cases, the time required
to find one document was immense. The Judicial Information Division (JID) chose PDS because of their ability to not
only allow access to their current and historical documents with ease, but also to build integration with their
existing FACTS case management system.
Document Imaging allows efficient capturing, storing, and accessing of critical case documents through
FACTS, which was key to the JID gaining the control needed to speed up the judicial process. This was handled
with ApplicationXtender, which allows the court to:
• Securely archive and access electronic documents, files, and other case information.
• Have connectivity between the legacy FACTS case management system and ApplicationXtender, through “DocLink”
which was developed by PDS
• Pull up any document pertaining to any case in seconds with the click of the mouse.
5th Judicial now benefits from cost savings, greater efficiency, and a fully integrated system where
employees can access any document from the FACTS system immediately. They can now track, recall, and store
vital information related to these cases in seconds, electronically with a clear audit trail, with new documents
routed to the presiding Judge and Court Special Master, speeding up the judicial process and saving taxpayers money.
Digital Imaging Also Benefits the Taxpayers of New Mexico
“As a taxpayer myself, I can certainly say that I am proud we have found a way to make their dollars work
more efficiently,” added Matt Bowman. “The addition and integration of document imaging will speed up the judicial
process significantly, shortening the length of these cases and reducing the backlog present in many districts.
It is really a win-win both for the courts and the taxpayers of New Mexico.”
The PDS system not only allows workers in the 5th Judicial to access these documents, but they are also
available via the Internet at the JID offices in Santa Fe, as well as to licensed independent contractors in
Albuquerque and throughout the state.
About Judicial Information Division of New Mexico
Since 1994, the Judicial Information Division (JID) has been responsible for automation in the New Mexico
state courts. Specifically, JID is responsible for:
• Providing tools for timely, accurate, and convenient access to case information by court personnel and the public
• Providing tools to improve the court's service to the public
• Providing tools to enhance the effectiveness, order, and productivity of court operations
• Providing technical accuracy to the courts
About Professional Document Systems
Since 1976, PDS has provided records management, electronic imaging, micrographic and material handling
solutions to government, education, business and healthcare organizations throughout New Mexico, West Texas,
and the maquila industries of Juarez, Mexico.
As a full service document and records management provider, PDS develops and supports solutions in the following
- Document Imaging Software
- Document Conversion Services
Our consultative approach guarantees that our clients receive a tailored, cost effective solution based on
their document/record characteristics. Customers and resellers can get more information at PDS’ web site, www.pdswest.com or by calling (
Professional Document Systems